Indexing When & How YOU Want It

• Q. How can I know which size tab to use?
  
  A. Tab Size will progressively decrease as the number of tabs per bank increases. A bank is a row of equal sized tabbed indexes which fills the entire length of the binding edge dimension of a sheet.
  
  To calculate approximate tab size on most standard indexing projects, first subtract 1/2" from the top and bottom of the binding edge dimension, then divide the remainder by the number of tabs desired.
  
  Example: 11" sheet, less 1/2" from top and bottom = 10" divided by 4 tabs per bank = 2 1/2" app.
  5 tabs per bank = 2" app.
  10 tabs per bank = 1" app., etc.
  
  Tab size is generally determined by :
  
  1. The total number of sections required (e.g. number of sections = number of tabs per bank)
  
  2. The length of the longest line of tab copy.
  
  It is always advisable to keep tab copy short. When long copy must be used, either set the copy in 2 or 3 lines of small type, or use multiple banks of larger tabs.
  
  Example: 1 bank of 12 tabs (1/12 cut)
  2 banks of 6 tabs (1/6 cut)
  3 banks of 4 tabs (1/4)cut
  4 banks of 3 tabs (1/3 cut), etc.
  
  Multiple banks in a set will cost more than a single bank, but will allow you more design flexibility.
  
  Q. Are there any "rules of thumb" for keeping indexing costs low?
  
  A. There are many ways to reduce the cost of indexing projects without sacrificing quality. For a specific application, just give us a call and we'll be happy to discuss options with you. For general use, just follow the KIS principle:
  
  1. Keep It Simple
  
  The primary purpose of index tab dividers is to organize and present information for easy access and use. The simplest method is often the most effective--and the least expensive.
  
  o White stock is less than colored index stock
  o Black ink is less than colored ink
  o Clear Mylar Reinforcement is less than colored mylar
  o One Mylar color per bank is less than a different color for each tab
  o One bank of tabs is less than the same number of tabs in multiple banks
  
  2. Keep It Standard
  
  Use standard indexing stock, sizes, and cuts. Unusual sizes and tab cuts increase production costs and add time to the project. Standard sheet sizes and tab cuts can be used for most indexing projects. Standard indexing stock is specially designed to withstand the rigors of index production and usage. Special order stock adds cost and may not be suitable for the indexing process. Check with us before specifying any stock other than those recommended under Materials.
  
  3. Keep It Short
  
  Short tab titles permit the use of smaller tab lengths, which allow more tabs in a single bank. Long titles require larger tabs, which may result in the need for additional banks.
  
  If lengthy titles are unavoidable, consider using a seperate title sheet in front of the bank of tabs. Use a code number, letter, or symbol with each title, then print the code on the corresponding tab. The additional cost of the title sheet will be less than additional banks of tabs.
  
  Q. Can I get tabs with custom titles on the same paper that is used for your Stock Indexes so that they will all match when used together?
  
  A. Yes. We can produce any custom titles and tab cuts on the same paper as our Stock Index Line so that you can create customized stock indexing systems. Call us for complete information.
  
  Q. Can tabs be printed and reinforced using heavy (80-100lb) cover stock instead of index stock? What about th darker colors?
  
  A. Yes. Index tab dividers can be manufactured from most cover stock including laid, linen, felt, hopsach, etc. Lighter colors can be printed using any PMS ink. On medium-dark colors we have found that the newer PMS metallics offer good coverage. A second pass may be necessary on very dark colored stock. Tab reinforcement works well on most cover stock. We generally recommend using clear reinforcement. It protects the tabs and doesn't detract from the color of the stock. Experience has shown that some brands and types of cover stock work better than other. If you have a specific project in mind, just give us a call and we'll be happy to discuss the options with you.
  
  Q. Can your stock indexes be ordered with colored tab reinforcement, or with different title copy?
  
  A. Any of the sets in our stock line can be customized to suit your customer's requirements. Just tell us what they want, and we'll give you an estimate on the spot.
  
  Q. How can I make it easier for customers to order custom indexes?
  
  A. For most custom indexes, everything you need to know is our Index Planning Guide (available free on request). You could make copies of it and add your name stamp or label in order to have a supply at the counter when needed.
  
  Q. What are "fileback" indexes?
  
  A. Fileback indexes are specialty indexes that are produced oversized with a scored flap and an attached metal fastener. fileback indexes attach together to form filing systems that allow pages to be added or deleted from a single section without disturbing the contents of the other sections.